Jobs are the core of your workflow in Photeria.

Every photography shoot you schedule, manage, and deliver lives as a job. This article walks you through what a job contains, how it moves through your pipeline, and how to keep track of everything at a glance.

What Is a Job?

A job represents a single photography order for a property. It ties together everything you need for that shoot:

• Property details such as the address, square footage, and access instructions
• Client information for the agent or homeowner who ordered the shoot
• Appointments with dates, times, and assigned team members
• Services, packages, and fees that make up the order total
• Payment tracking so you know what has been paid and what is still owed
• A linked listing where you upload media and deliver the final product

When you create a job, Photeria automatically creates a listing for it. The listing is where photos, videos, and other deliverables live once the shoot is complete.

The Job Lifecycle

A typical job moves through these stages:

1. Scheduled - The job has been created and at least one appointment is on the calendar. This is the starting state for every new job.
2. Arrived - A team member has marked themselves as on-site for one of the appointments. This tells your team that the shoot is actively happening.
3. Shot - All appointments for the job have been marked as "Shot," meaning the on-site work is done. The media is ready for editing and upload.
4. Delivered - You have sent the final deliverables to the client. The job's listing has been shared via email.
5. Archived - The job has been removed from your active pipeline. You can archive completed or cancelled jobs to keep your list clean, and restore them later if needed.

Job Status vs. Appointment Status

It is important to understand that job status and appointment status are related but separate concepts.

Appointment statuses track each individual visit to a property:

• Scheduled - The appointment is booked but has not happened yet
• Arrived - The photographer is on-site
• Shot - The photographer has finished shooting

Job status is calculated automatically from the appointments and delivery state:

• If any appointment is "Arrived," the job shows as Arrived
• If all appointments are "Shot," the job shows as Shot
• If the job has been delivered, it shows as Delivered
• If none of the above apply, the job shows as Scheduled

This means you do not need to manually update the job status. Just update your appointment statuses and the job status follows.

Payment Status

Each job also tracks payment separately from the pipeline status:

• Unpaid - No payments have been recorded against the job
• Partial - Some payment has been received, but the balance is not yet covered
• Paid - The total amount has been paid in full

Payment status is calculated by comparing the amount paid against the job total (services + packages + fees, minus any discount).

The Jobs List

The main Jobs page gives you a table view of all your jobs with columns for:

• Date - The first scheduled appointment date and time
• Address - The property street address and city/state
• Client - The agent or contact assigned to the job
• Team - Avatars of the photographers assigned to appointments
• Status - The current pipeline status (Scheduled, Arrived, Shot, Delivered, or Archived)
• Payment - Whether the job is Unpaid, Partial, or Paid
• Total - The calculated order total

You can filter jobs using the status tabs at the top of the page (All Jobs, Scheduled, Arrived, Shot, Delivered, Archived), search by property address or client name, and filter by photographer using the dropdown.

Archiving and Deleting Jobs

• Archive a job to hide it from your active list without losing any data. Archived jobs appear under the "Archived" tab and can be restored at any time.
• Delete a job to permanently remove it along with its listing, media, appointments, and services. Jobs that have payment records cannot be deleted. You will need to archive those instead to preserve billing history.