The Appointments Calendar

The Appointments calendar is your visual schedule of every upcoming shoot. It shows each appointment in a time grid, marks the drive time to and from each property, and shades the hours when no photographer is available, so you can see your week at a glance and spot open slots. Find it under Appointments in the sidebar.

Day, Week, and Month views

Switch views with the Day / Week / Month toggle in the top-right of the toolbar.

• Day - a single day's time grid, hour by hour.
• Week - the full week side by side (the default view).
• Month - a month grid with appointments listed in each day cell. Click any day to jump straight to its Day view.

Use Today to jump back to the current date, and the ← / → arrows to step forward or back one day, week, or month. The date label between them shows where you are.

Reading an appointment

Each appointment appears as a colored block on the grid, sized to its scheduled duration. Depending on how tall the block is, it shows the property address, the time range, the assigned photographer, and the appointment status. Status is color-coded:

• Scheduled (blue) - booked, hasn't happened yet
• Arrived (orange) - photographer is on-site
• Shot (green) - on-site work complete

Click any appointment to open its job.

In Day and Week views, a red line marks the current time on today's column.

Drive time

In Day and Week views, each appointment block includes the travel time around it:

• A car icon above the appointment shows the estimated drive to the property.
• A house icon below the photographer's last appointment of the day shows the estimated drive home.

This makes it easy to see how appointments stack up across the day, with travel time accounted for between stops.

Availability shading

In Day and Week views, hours where no photographer is available are shaded with a diagonal hatch pattern. The clear (unshaded) areas are when someone can take a booking. This availability reflects each photographer's working hours and any connected Google Calendar busy times. When you filter to a single team member (below), the shading updates to that person's availability.

See Photographer Availability for how working hours and Google Calendar drive this.

Filtering

The toolbar has three filters to narrow the calendar:

• Team Member - show one photographer's appointments (and their availability).
• Client - show appointments for a single client.
• Brokerage - show appointments for a single brokerage.

Active filters appear as chips you can remove individually, or clear all at once. Archived jobs never appear on the calendar.

Where appointments come from

The calendar reflects appointments already scheduled on your jobs. To learn how appointments get created and how automatic scheduling picks times and photographers, see Understanding Jobs and Scheduling Settings.