Tracking Job Status

Photeria separates three kinds of status on every job so you can track your business the way it actually runs. This article explains how each one works and how to use them together.

Job progress (you set this)

Job progress is a simple four-state field you control manually:

Pending

Not started yet. This is the default for a new job.

In Progress

Work is underway, and you're scheduling, shooting, editing, or finishing up.

Completed

The job is delivered and done.

Archived

Hidden from the main Jobs list. Archived jobs have their own tab and can be restored at any time.

How to change progress

On the Jobs list, each row has a progress dropdown. On the job detail page, the same dropdown appears in the job header. Changing it saves immediately.

Progress does not auto-calculate from appointment statuses. Some teams update it eagerly (move to In Progress when the first appointment is booked), others lazily (only mark Completed after payment). Both are valid, so pick what fits your team.

Appointment statuses (per appointment)

Each appointment on a job has its own status, which tracks the on-site progress of that visit:

Scheduled

Booked, hasn't happened yet. Default when an appointment is created.

Arrived

The photographer is on-site. Set this when your team member shows up to start the shoot.

Shot

On-site work is complete for that appointment.

How to update appointment status

On the job detail page, each appointment card has a status dropdown. Change it and it saves immediately, with no separate save button.

Appointment status is independent of job progress. You can have a job still marked Pending with every appointment marked Shot, or an In Progress job where all appointments are still Scheduled. It's up to you.

Payment status (automatic)

Payment status updates automatically whenever a payment is recorded or changed:

Unpaid

No payments recorded. Full balance outstanding.

Partial

Some paid, balance remaining. Example: $500 total, $200 paid → Partial.

Paid

Total paid equals (or exceeds) the invoice total. A $0 total invoice is also marked Paid.

Filtering by status

Progress tabs

At the top of the Jobs page:

• All Jobs - all non-archived jobs
• Pending
• In Progress
• Completed
• Archived

Each tab shows a count so you can see your pipeline at a glance.

Combining filters

On top of the progress tab, you can:

• Search by property address or agent name
• Filter by photographer - see only jobs assigned to one person
• Filter by client - see every job for a specific agent
• Filter by brokerage - see every job for everyone at a firm

Common combos:

• In Progress + photographer - "what's Alex actively working on?"
• Pending + brokerage - "what's on deck for Keller Williams?"
• All + unpaid filter - use the Invoices page for this one

Color coding

Progress badges:

• Pending - blue
• In Progress - orange
• Completed - green
• Archived - gray

Appointment status badges:

• Scheduled - blue
• Arrived - orange
• Shot - green

Payment badges:

• Unpaid - red
• Partial - orange
• Paid - green

Best practices

• Update appointment status on the day. When your photographer arrives, switch to Arrived. When they leave, switch to Shot. This keeps the schedule honest and your team coordinated.
• Use progress to reflect the whole job. Don't leave a delivered, paid job in Pending forever - move it to Completed.
• Archive when truly done. Once a job is delivered, paid, and closed out, archive it to keep your active list clean. You can always pull it back.
• Don't try to delete paid jobs. Photeria blocks this on purpose. Archive them instead - your books stay intact.